Nisshinbo Somboon Automotive Co., Ltd. values your privacy and strives to protect your personal data based on Thai law. You are applying for a job with Nisshinbo Somboon Automotive Co., Ltd. who is the ‘Data Controller’ for the collection, usage, and/or disclosure of your personal data during a recruitment process.
This privacy notice explains how we look after your personal data:
What kind of personal data do we collect? This includes what you tell us about yourself and what we learn through a recruitment process.
How do we use your personal data?
Who do we disclose the personal data to?
What are the choices we offer? This includes how to access and update your personal data.
What are your privacy rights and how does the law protect you?
1. Collection of personal data
We use many different kinds of the personal data. The type of your data that we collect depends on various circumstances.
We collect the personal data about you from a variety of sources, including but not limited to:
Application forms online or otherwise, CVs or resumes
The information we have received during an interview session, either face-to-face, telephone or video call
Identification documents such as ID card, passport, etc.
The information we have received when you use our systems, tools and websites
The forms completed by you at the start of or during employment (such as benefit nomination forms) and/or
The correspondences with you through interviews, meetings or other assessments e.g., CCTV, recording equipment, etc.
In some cases, we may collect the personal data about you from third parties, such as the references supplied by the former employers (e.g., period of previous employments, performance during previous employment, etc.), data from accessible sources e.g., LinkedIn, JobsDB, Facebook, etc., data from employment background check providers, data from credit reference agencies and data from criminal record.
The categories of personal data about you that we process, subject to the applicable law, including but not limited to:
Personal details: Your name, address, contact details (e.g., email address, telephone number, social media, etc.), date of birth, gender, ID document number and issue/expiry dates, nationality, entitlement to work in Thailand
Family details: Names and contact details of family members and dependents
Professional details: The details of profession, professional memberships, employer’s feedback, educational achievements, professional qualifications, skills, experience, trainings and employment history
Transactional details: The details of your salary and benefits (such as bonus, pension and insurance cover)
Other details: The information received from the interview
Sensitive personal data
Religious
Health/medical/biological data
Criminal record
Labour union membership
Security protection personal data
CCTV Images.
During the processing of your personal data, we may also collect some sensitive personal data about you to make reasonable adjustments to enable you, who apply for jobs with us, to be able to attend interviews, to be ready for the job (if successful) and to ensure that we comply with regulatory obligations placed on us with regard to our hiring. We will not collect, use and/or disclose this type of data without your consent unless the law allows us to do so.
2. Use of your personal data
We will use the personal data we collect about you to:
process your application
assess your skills, qualifications, and suitability for the role
carry out background and reference checks, where applicable
communicate with you about the recruitment process
keep records related to our hiring process and/or
comply with regulatory requirements.
It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint a suitable candidate to that role. We also need to process your personal data to decide whether to enter into a contract with you.
Our processing may potentially include your sensitive personal data. The sensitive personal data is not routinely collected from all applicants, it may be collected where we have legal obligations or consents from you to do so, or if you choose to disclose it to us during the period of your relationship with us.
We may collect your CV, covering letter and the results from any tests you took, we will then process that data to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is suitable to invite you for the interview. If we decide to call you for the interview, we will use the data you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we may then take up the references and/or any other checks before confirming your appointment.
3. Disclosure of personal data
We may share your personal data internally with the followings:
Those employees who would have a managerial responsibility for you or are acting on their behalf
The employees in HR who have the responsibility for certain HR processes (e.g., recruitment, assessment, pre-employment screening, etc.)
The employees in the recruitment business unit who will assess and consider you for the interview
The employees in the regulatory compliance unit with the responsibility to investigate the issues of non-compliance with laws and regulations, policies and contractual requirements
The employees in IT and system owners who manage an user access
Audit and investigations employees in relation to specific audits/investigations; and/or
Security personnel for facilities/premises.
We may also need to share your personal data with certain external third parties including:
your referees
recruitment agency
academic institutions (e.g., universities, colleges, etc.) in validating the data you have provided
other third-party suppliers (or potential suppliers), who provide services on our behalf and/or
suppliers who undertake a background screening on our behalf (e.g., credit checking agencies, criminal checking bureaus, etc.)
4. Retention of personal data
We collect your personal data for as long as it is necessary to carry out the purpose for which it was collected, i.e., for the recruitment, employment and legal reasons, or compliance with the applicable laws.
We will hold your personal data for the duration of your recruitment, unless otherwise in the event of regulatory or technical reasons, we may keep your personal data for longer than the recruitment period. If we do not need to retain the personal data for longer than it is legally necessary, we will destroy, delete or anonymize it.
5. Accuracy of your personal data
We need your help to ensure that your personal data is current, complete and accurate. Please inform us of any changes to your personal data by contacting HR representative at XXX or updating your information at/via XXX.
We will occasionally request the updates from you to ensure the personal data we use to fulfill the purposes of collection, usage and/or disclosure are current, accurate and complete.
6. Your rights
Right to withdraw: This enables you to withdraw your consent to our processing of your personal data, which you can do at any time. We may continue to process your personal data if we have another legitimate reason to do so
Right to access: This enables you to receive a copy of personal data we hold about you and to check that we are lawfully processing it
Right to correct: This enables you to have any incomplete or inaccurate information we hold about you corrected
Right to erasure: This enables you to ask us to delete or remove your personal data where there is no good reason for us to continue processing/holding it
Right to object: This enables you to object to the processing of your personal data where we are relying on the legitimate interest and there is something about your particular situation which makes you want to object to the processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes
Right to restrict processing: This enables you to ask us to suspend the processing of personal data about you, e.g., if you want us to establish its accuracy or the reason for processing it and
Right to portability: Request the transfer of your personal data to another party.
Handling of complaints
In the event that you wish to make the complaint about how we process your personal data, please contact us and we will try to consider your request as soon as possible. This does not prejudice your right to file the complaint with a government authority that has a data protection authority.
7. Security of your personal data
Information is our asset and therefore we place a great importance on ensuring the security of your personal data. We regularly review and implement up-to-date physical, technical and organizational security measures when processing your personal data. We have internal policies and controls in place to ensure that your personal data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the performance of their duties.
8. Your responsibilities
You are responsible for making sure that the personal data you give us or provided on your behalf, is accurate and up to date, and you must tell us as soon as possible if there are any updates.
You have some responsibilities under your employment contract to provide us with the personal data. In particular, you are required to report absences from work and may be required to provide the data about disciplinary or other matters honestly. You may also have to provide us with the personal data in order to exercise your statutory rights, such as in relation to statutory leave entitlements. Failing to provide the personal data may mean that you are unable to exercise your statutory rights.
Certain personal data, such as contact details, your right to work in Thailand and payment details, have to be provided to enable us to enter into the contract of employment with you. If you do not provide other personal data, this will hinder our ability to administer the rights and obligations arising as a result of employment relationship efficiently.
9. Contact us
Please contact us at XXX, email us at XXX, or call us at XXX if you have any questions in regards to the protection of your personal data or if you wish to exercise your rights.
10. Revision of our privacy notice
We keep our privacy notice under a regular review and thus the privacy notice may be subject to changes.
Acknowledgement of privacy notice:
By signing below, I, XXX, have read and understood this privacy notice, and have acknowledged the presence of this privacy notice.
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XXX